Patient Access to Medical Records

The Government has directed that all patients should have electronic access to their basic medical records as of 1st April 2015.  The guidance says that this should be allergies, medications and adverse reactions. 

The Grange Surgery has decided that our patients would benefit from access to other information held on their medical records.  The information that we are able to provide through this facility is as follows:

1. Correspondence from 1st April 2015

2. Immunisations history

3. Current and past clinical activity.   Patient Access displays clinical activity as ‘problems’. 

The system for accessing your electronic medical record is via Patient Access.  If you are a patient who has already registered with Patient Access for online repeat prescriptions and/or appointment booking, and you wish to access the enhanced information, please call in to the surgery with your photo ID and our reception team will activate this facility.  We appreciate that you may have already provided this information, however it is part of the governance process to protect access to your data, and we need to ensure that we have noted on your records that we have seen your photo ID. 

We would respectfully remind our patients that once electronic access to your medical records has been activated the responsibility for keeping log in details secure rests entirely with the patient. Please refer to Guidance for Patient Access.

If you have not yet registered for Patient Access please click here for instructions on how to do this.

Parental/Carer Access to Children’s Medical Records

Any parents/carers wishing to register for Patient Access on their children’s behalf may do so up to the month of their child’s 13th birthday.  If you are not the parent you will need to provide evidence of the legal responsibility entitling you to this information. 

In the month of your child’s 13th birthday, the online access will be de-activated.  On reaching their 16th birthday the patient can present at the surgery and register themselves for patient access, following the process outlined above. 

We have taken this step to protect the confidentiality of our young patients, in line with national guidelines.

If a child is not yet 16 but would like to register for access they should make an appointment with their GP, who will assess their competency to access this information.

If you have any queries please email SEHCCG.thegrangesurgery@nhs.net